Student Travel

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Travel Approval Process

College related activities that require student travel must be authorized by the sponsoring department’s Dean or Department Chair. The authorizing Dean or Department Chair must designate a Trip Sponsor who will be responsible for the safety and conduct of the trip. The Trip Sponsor is responsible for each student who is a passenger being transported to a college related activity in a college vehicle.

Student Travel Request Form

Student List for Travel 

Blanket Liability Release and Indemnification Waiver 

Documents such as travel itinerary, conference agenda, conference flyer must be attached.  

Obtain quote: 

  • Conference/Registration Fee 
  • Hotel  
  • Car Rental (if needed) 
  • any additional items needed for purchase 

Calculate rate: 

Fill out Purchase Requisition Form (turn into the Dean of Student Services): 

  • Conference/Registration Fee  
  • Hotel 
  • Car Rental  
  • Per Diem for Food  

Pick up checks at the Business Office for: 

  • Per Diem 
  • Hotel 
  • additional items needed 

Cash check (advisor) for per diem and disperse to students traveling. 

Note: The advisor keeps the original signed Student Travel Allowance Form for each traveling student on file. 

Obtain gas card (advisor) from the Physical Plant and turn in receipt to the Physical Plant upon return. 

 

  • Student travelers MUST keep all per diem receipts and once back on campus submit to the advisor. 
  • The student traveler (driver) gives the gas receipt to the advisor, who then creates a purchase requisition and submits it to the Dean of Student Services to be signed and forwarded to the Business Office for reimbursement. 
  • The Advisor fills out Reconciliation form for each student’s per diem and turns in any change with receipts to the Property Manager at the Business Office. 

Dr. Rezvan Khoshlessan 
Director of Student Activities 
Student Center, room 205 
khoshlessanr@bagmakerblog.com 
409-984-6191 
Schedule an Appointment